PRIVACY NOTICE
Privacy Notice
Buckingham Park Parish Council
Last updated: 19 October 2026
1. Introduction
Buckingham Park Parish Council is committed to protecting your personal information and respecting your privacy.
This Privacy Notice explains how we collect, use, store and protect personal information when you visit our website, contact the Parish Council, participate in council activities or use our services.
We handle personal information in accordance with applicable data protection legislation, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
2. Who is responsible for your information?
Buckingham Park Parish Council is the data controller responsible for the personal information covered by this notice.
Contact details
Buckingham Park Parish Council
Buckingham Park Community Centre
Jubilee Square
Buckingham Park
Aylesbury
Email: clerk@buckinghampark-pc.gov.uk
Telephone: 01296 435 239
3. What personal information do we collect?
The information we collect will depend on how you interact with the Parish Council. It may include:
Contact information: your name, email address, telephone number and postal address.
Enquiries and correspondence: information you provide when contacting the Parish Council, raising a concern or making a request.
Council business: information relevant to meetings, consultations, representations, complaints and other council activities.
Community activities and events: information supplied when registering for or participating in activities organised by the Parish Council, where applicable.
Website technical information: information such as your IP address, browser type, device information and details of how you use the website, where collected through server logs, cookies or similar technologies.
Other information: any additional personal information you choose to provide that is relevant to your enquiry or our functions.
Please avoid sending sensitive personal information unless it is necessary for your enquiry.
4. How do we use your personal information?
We may use personal information to:
- Respond to enquiries, requests, complaints and correspondence.
- Carry out the Parish Council's lawful functions and responsibilities.
- Organise and administer council meetings, consultations, community activities and events.
- Maintain records of council business and decisions.
- Communicate relevant information about council services, activities and changes.
- Maintain the security and proper operation of our website and IT systems.
- Meet our legal, regulatory, financial and record-keeping obligations.
- Establish, exercise or defend legal claims where necessary.
We will only use personal information where we have a lawful basis to do so.
5. Our lawful bases for processing
Depending on the purpose, the Parish Council may process personal information on one or more of the following grounds:
Legal obligation: where processing is necessary to comply with a legal requirement.
Public task: where processing is necessary to carry out our official functions in the public interest or under our official authority.
Legitimate interests: where applicable, where processing is necessary for legitimate interests and those interests are not overridden by your rights.
Consent: where you have given valid consent for a particular purpose.
Contract: where processing is necessary to enter into or perform a contract with you.
Vital interests or legal claims: where applicable and legally justified.
The lawful basis will depend on the particular activity. We will not rely on consent where another lawful basis is more appropriate.
6. Who do we share information with?
We do not sell your personal information.
Where necessary and lawful, we may share information with:
- Buckinghamshire Council or other public authorities where relevant to our functions.
- Our website hosting provider and other IT or software service providers.
- Professional advisers, auditors, insurers or legal representatives where necessary.
- Contractors or service providers acting on our behalf.
- Law enforcement agencies, regulators or other organisations where required or permitted by law.
We only share information that is appropriate and necessary for the relevant purpose. Service providers handling information on our behalf are expected to protect it appropriately.
Some Parish Council records may be subject to transparency, public access, disclosure or publication requirements. Where applicable, we will consider our legal obligations and the rights of individuals before disclosing personal information.
7. Cookies and website analytics
Our website may use cookies and similar technologies to support its operation, remember preferences, improve performance or measure website usage.
Some cookies are necessary for the website to function. Other cookies, including optional analytics or advertising cookies, may require your consent before they are used.
For details of the cookies used on this website and how to manage your preferences, please read our separate Cookie Policy.
You can also manage cookies through your browser settings, although disabling certain cookies may affect website functionality.
8. How long do we keep your information?
We retain personal information only for as long as necessary for the purpose for which it was collected, taking account of our legal obligations, the nature of the information and any applicable records-management requirements.
Council records may need to be retained for several years, or permanently where appropriate, in accordance with applicable legislation and the Parish Council's records-retention arrangements.
When information is no longer required, it will be securely deleted, destroyed or otherwise disposed of in an appropriate manner.
9. How do we protect your information?
We take appropriate technical and organisational measures to protect personal information against unauthorised access, accidental loss, disclosure, alteration or destruction.
Access to personal information is limited to those who need it for legitimate council purposes. Where third-party service providers process information on our behalf, appropriate safeguards should be in place.
No method of transmitting or storing information electronically can be guaranteed to be completely secure, but we take reasonable steps to protect the information entrusted to us.
10. Your data protection rights
Under data protection law, you may have the right to:
Access: request a copy of the personal information we hold about you.
Rectification: ask us to correct inaccurate or incomplete information.
Erasure: request deletion of your information in certain circumstances.
Restriction: ask us to restrict how we use your information in certain circumstances.
Objection: object to certain types of processing, including processing based on public task or legitimate interests, where the law provides this right.
Data portability: request the transfer of certain information you have provided to us, where this right applies.
Withdraw consent: withdraw consent where we rely on it, without affecting the lawfulness of processing carried out before withdrawal.
These rights are subject to legal conditions and exemptions. For example, we may need to retain certain records to meet our legal obligations.
To exercise a right or ask a question about your personal information, contact the Parish Council using the details in section 2.
We will respond in accordance with applicable data protection law. Requests are generally handled without charge, although the law permits charges or refusal in certain exceptional circumstances.
11. Complaints
If you are concerned about how the Parish Council has handled your personal information, please contact us first so that we can investigate your concerns.
You also have the right to complain to the Information Commissioner's Office (ICO), the UK's independent data protection regulator.
Website: https://ico.org.uk/make-a-complaint/
Telephone: 0303 123 1113
12. Links to other websites
Our website may contain links to external websites operated by other organisations. We are not responsible for their privacy practices or website content.
When you visit an external website, you should read its own privacy notice and cookie information.
13. Changes to this notice
We may update this Privacy Notice from time to time to reflect changes in legislation, our activities or the way we handle personal information.
The latest version will be published on our website, together with the date it was last updated.